Last update: 27/11/2025

At AMINDIS, we respect your privacy and are committed to protecting your data. This privacy notice explains how we collect, use, disclose, and protect your information when you visit our website or use our services.

In principle, the data controller within the meaning of the General Data Protection Regulation ("GDPR") is AMINDIS SA.

1. Information we collect
1.1 Collection
We might collect your data in several ways, as:

Website user
Customer
Potential customer (Prospect)
Partner
Candidate
Intern
Event or training attendee
Visitor of our premises

1.2 Personal information
We may collect personally identifiable information, such as:

Name
E-mail address
Telephone number
Postal address
IP address

1.3 Non-personal information
We may also collect non-personal information, such as :

Browser type
Operating system
Browsing history on our website

2. How we use your personal data

We process personal data for the following purposes and legal bases:

Purpose

Providing financial products and services

Personalizing your website experience

Improving website and services

Responding to requests or questions

Sending newsletters or marketing communications

Organizing events or trainings

Managing job applications and Talent Reserve

Ensuring efficient service delivery and customer satisfaction

Legal claims and dispute management

Legal Basis

Consent/legitimate interest

Legitimate interest

Consent

Consent/legitimate interest

Legitimate interest/legal obligation

Legal obligation/legitimate interest

Data retention: Personal data will be kept only as necessary for the purpose of processing or as required by law. Typical retention periods:

Customer data: duration of the contract plus legal retention period
Functional cookies: Never Expire
Website analytics: up to 14 months

3. Sharing your information
We do not sell, trade, or rent your personal data to third parties. We may share your information with:

Sub-processors acting on our instructions
Legal and regulatory authorities, if required by law
Business partners with your prior consent

International transfers: If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as standard contractual clauses approved by the European Commission.

4. Security of your information
We implement technical and organizational security measures to protect your personal data against loss, theft, unauthorized access, disclosure, alteration, or destruction.

5. Your rights
By the RGPD, you have the following rights:

Right of access: you may request access to the personal data we process about you.
Right of rectification: you may request the correction of inaccurate or incomplete personal data.
Right to erasure: you may request the deletion of your personal data, subject to certain conditions.
Right to object: you may oppose the use of your personal data for direct marketing.
Right to portability: you may request to receive your personal data in a structured, commonly used, and machine-readable format.

To exercise these rights, please get in touch with us at infosec@amindis.com.

6. Cookies and similar technologies
We use cookies and similar technologies to enhance your experience on our site.

Types of cookies: Necessary, analytics, and marketing.
Consent: You can manage or refuse cookies via your browser settings.
Impact: Disabling cookies may affect website functionality.

7. Changes to this privacy policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page with a new update date.

8. Contact us
If you have any questions or concerns about this privacy policy or our data processing practices, please get in touch with us at infosec@amindis.com.

AMINDIS SA
Rue du Bosquet 15 A
1348 Mont-Saint-Guibert
Belgium
E: infosec@amindis.com
T: +32 10 47 06 50